Covid-19 ushered in a wave of unexpected distanced learning into schools. With the pandemic persisting, schools are spending the coming months planning for the future.
In response, Microsoft has issued its own lesson plans for Teams, with an expanded gallery view and more analytics arriving in time for the next academic year.
Several new features will be of importance to educators, parents, and students:
- A 7x7 gallery view will replace the current 3x3 approach
- New Breakout Rooms will allow for smaller group discussion
- Attendance reports and other class insights will provide data on who’s struggling, and who isn’t
- A Meeting Lobby is being put in place to allow only those who signed up for the meeting to attend
None of the new features expressly leverage other capabilities in Microsoft Office, which has traditionally been Microsoft’s wedge to help establish Teams.
But the company noted that municipalities and even entire companies quickly switched to remote learning via Teams. The United Arab Emirates, for example moved all its 650,000 students to Teams after the pandemic hit.
Keeping track of students with new Teams features
Microsoft said these new features were coming to Teams as part of Microsoft Education—specifically, as part of Teams for Education. Microsoft didn’t say which aspects will be provided to Microsoft Teams in general.
Zoom, Microsoft’s most popular rival in online video calls, already offers a 7x7 gallery view that allows for the faces of 49 participants to be seen. Now, Microsoft is expanding from a 3x3 view to the new format. The company said the 49-person view will debut in preview in June and reach general availability during the fourth quarter of the year.
Microsoft will steal a page from Zoom and add Breakout Rooms, which will also debut later in the year. Microsoft didn’t offer any additional details.
According to Zoom, however, Zoom meeting participants can be assigned to their own Breakout Rooms automatically or manually by the host, allowing them their own private audio, video, and screen sharing capabilities. With Zoom, up to 50 Breakout Rooms can be created.
Microsoft is adding a new trends view for its Class Insights, which has become more important as students drop in and out of online classes. Though the 7x7 gallery view may be Teams’ flashiest new feature, keeping track of students and their participation may be the most important addition for educators.
"For educators, traditional lesson plans do not always translate digitally—and in many cases, teachers are finding they can’t recreate the school day with just live sessions,” Microsoft said in a blog post. “According to our community of educators, over half said ‘keeping students engaged digitally’ and ‘student participation’ are the top challenges they faced during remote learning.
Class Insights will provide data on which students attended, interacted, turned in assignments, and more, including grading. Teams for Education is adding a feature for students to signal their teachers, called Raise Their Hands, announced in March.
Teams will add a new Lobby, a feature that is already in Zoom to help limit “Zoom bombing” and other unwanted intrusions into the meeting. The new Lobby will be joined by new meeting options that will prevent students from beginning the meeting without the teacher present.
Microsoft is also encouraging educators to tie in apps like FlipGrid, a social video discussion platform Microsoft bought in 2018, and Minecraft for Education, which takes the popular game and applies it to classrooms. Additional features like Immersive Reader can help students who find it difficult to read text, while Background Blur can be helpful to keep students on task and protect their privacy.
Recently, Microsoft made it easier to allow custom backgrounds by creating a dedicated folder for custom images. A more complicated version of the custom backgrounds feature had been in place for several months.