Menu
Google relaxes access controls to Apps documents

Google relaxes access controls to Apps documents

People without a Google Account will be able to view documents stored in the Apps suite

Adding convenience possibly at the expense of security, Google will now let people without a Google Account view documents stored in its Apps cloud suite.

The move is meant to simplify how Apps customers share files with outsiders.

Until now, Apps customers could only grant document access to users with a Google Account. People who didn't have an account or who weren't logged in to their account couldn't get into the documents even when invited to do so via an emailed link from an Apps user.

That will no longer be the case, Google said on Monday.

The change applies to Word processing files created with Docs, presentations created with Slides and charts created with Drawings, which are all Google cloud productivity apps that are included in Apps, the company's workplace collaboration and communication suite.

"As a result of this change, files shared outside your domain to an email address not linked to an existing Google Account can be viewed without having to sign in or create a new Google Account," reads the Google blog post.

These recipients will only be able to view the file. They won't be able to edit or add comments to it, actions that still require the recipient to be logged into a Google Account.

Google warns that "because no sign in is required, anyone may view the file with this sharing link." In other words, the file could end up being viewed by unintended users who somehow get their hands on the link. This possibility is erased if the recipient creates a Google Account, at which point the link becomes unusable for others.

The company started to roll out the feature on Monday to Apps customers that are on the "rapid release" track, which delivers new and changed functions to administrators and end users as soon as they go live. The feature will later reach Apps customers on the "scheduled release" track, which delivers updates once a week and makes them available to administrators first.

Apps administrators will be able to disable this feature for their users on their domain control console.

Juan Carlos Perez covers enterprise communication/collaboration suites, operating systems, browsers and general technology breaking news for The IDG News Service. Follow Juan on Twitter at @JuanCPerezIDG.

Follow Us

Join the New Zealand Reseller News newsletter!

Error: Please check your email address.

Tags applicationsspreadsheetsGooglesoftwareOffice suitesSoftware as a servicecloud computinginternetWord processors

Slideshows

Top 50 defining moments of the New Zealand channel in 2016

Top 50 defining moments of the New Zealand channel in 2016

Reseller News looks back on a tumultuous 12 months for the New Zealand channel, assessing the fallout from a year of sizeable industry change. Whether it be local or global mergers and acquisitions, distribution deals or job changes, the channel that started the year differs somewhat to the one set to finish it - Reseller News assesses the key moments that made 2016.​

Top 50 defining moments of the New Zealand channel in 2016
​Hewlett Packard Enterprise honours high achieving NZ channel

​Hewlett Packard Enterprise honours high achieving NZ channel

Hewlett Packard Enterprise honoured its top performing Kiwi partners at the second running of its HPE Partner Awards in New Zealand, held at a glitzy ceremony in Auckland. Recognising excellence across eight categories - from distributors to resellers - the tech giant celebrated its first year as a standalone company, following its official split from HP in 2015.

​Hewlett Packard Enterprise honours high achieving NZ channel
Nutanix treats channel partners to Christmas cruise

Nutanix treats channel partners to Christmas cruise

Nutanix recently took to the seas for a Christmas Cruise around Sydney Harbour with its Australia and New Zealand staff, customers and partners to celebrate a stellar year for the vendor. With the sun out, they were all smiles and mingled over drinks and food.

Nutanix treats channel partners to Christmas cruise
Show Comments